After an event has been created and all the event details have been updated, the last step is to publish the event so that it can be accessed by public, or by intended audience for participation. Without publishing an event properly, whether it is a public or private event, the registrant will encounter issue such as a screen shows up asking them to log in to GEVME account, which will cause problem for both event organisers and the registrants.
Follow the below steps to publish an event correctly.
An event will have 4 different statuses, defining its accessibility by the public and is set and accessed through the dropdown in the top right hand corner of the interface.
In order to publish the event, choose "Publish" button. Upon clicking the button, an Approval Checklist will show up for you to double-check on the necessary items before publishing your event:
This checklist also serves as an internal auditing tool, in case your organization has an approval flow as to who edits/creates the event, and who will review and approve for the event to be published.
By clicking on the arrow next to "Configure", you can send a request to configure or update the details in the required items list, if you review and the item isn't ready or configured correctly.
If all the items are in place, you can click on "Approve" one by one, and you will be able to see the trail of who has approved which item.
Once all items have been approved, the option to "Publish" will turn to green. You can click on "Publish" and the event will be officially accessible:
In the top right hand corner of GEVME backend interface, the event status will be changed:
This will allow the event to be accessible for intended registrants, be it public, private invitees or attendees...